Oregon State SAAC Mission and Structure
Oregon State University
Student-Athlete Advisory Committee (SAAC)
I. SAAC Mission:
A. The Student-Athlete Advisory Committee (SAAC) promotes communication between student-athletes, athletic department faculty, and the OSU community. SAAC gives a voice and a venue to athletic team members and the athletic department. SAAC creates a positive environment for all OSU students by organizing and supporting events and activities that benefit the entire community.
B. Goals:
1. Foster Student-Athlete Welfare.
2. Increase Team relations.
3. Improve Involvement in the Community.
C. The SAAC's philosophy is to be inclusive and go forward with integrity.
1. To be true to our word! Do what we say we’re going to do.
II. SAAC Committee:
A. Purpose is to:
1. Promote communication between athletic administration and student-athletes.
2. Disseminate information.
3. Provide feedback and insight to athletic department issues.
4. Generate a student-athlete voice within the campus athletic department formulation of policies.
5. Build a sense of community within the athletic program involving all athletic teams.
6. Solicit student-athlete responses to proposed conference and NCAA legislation.
7. Organize community service efforts.
8. Promote a positive student-athlete image on campus.
III. Membership:
A. Two members for each of the sixteen teams at OSU. (34 total)
1. Selection: Previous SAAC member must select each representative from his or her team. Ideally the two members will be separated by two years.
2. Alternatives: If current member is unable to attend a meeting, they are responsible to find a replacement for that night.
3. Each team is allowed one trainee, this person is considered on SAAC, but does not have the power to vote.
4. Any member of any team may come to any meeting if they so choose, but they do not have the power to vote.
5. All voting members and officers of SAAC must be currently enrolled for at least 6 credits at Oregon State University and pay student fees.
6. You may be enrolled in less than 6 credits during your final term of your Baccalaureate program provided it is verified by the Confirmation of Graduation Status form available in the Compliance Office.
7. Officers shall have earned at least 6 credit hours in their most recently completed term.
8. Officers shall not be on disciplinary probation.
9. Officers shall have a minimum cumulative GPA of 2.00 and not have been on probation for the most recently completed term prior to the term of election.
10. Membership shall not be denied to any student on the basis of race, color, national origin, religion, sex, sexual orientation, age, marital status, disability, disabled veteran or Vietnam era veteran status.
IV. SAAC Structure: See Structure
V. Officers:
A. President:
1. Presides over meetings.
2. Serves as liaison to the Athletic Department.
3. Functions as spokesperson from OSU to community.
4. Creates new committees and appoints committee chairperson.
5. Be sitting representative at monthly coaches meetings.
6. Insures all purposes of SAAC are carried out to the best of their ability.
B. Vice-President:
1. Presides over meetings and functions when President is absent.
2. Oversees all standing committees and reports to Executive Board any relevant information.
3. Performs such duties as are incidental to the office and which are required of the office by the Committee.
C. Secretary:
1. Shall take attendance by a sign in sheet, which will be turned in or e-mailed to the Director of Life Skills within 48 hours of each meeting.
2. Is responsible for taking active minutes of the meeting, and getting them to the Director of Life Skills within 48 hours of each meeting.
3. Makes sure that the window display in Gill is up and kept up-to-date.
D. Treasurer:
1. Keep record in logbook of every transaction made by the Vice-President.
2. Make monthly financial report which is presented to the executive board.
3. Handles all monetary transactions.
4. Responsible for the food (Domino’s Pizza-4) at meetings.
5. Research and distribute information on college, conference, and national scholarships.
E. Public Relations:
1. Is liaison to Sports Information Department and Video Operations.
2. Works closely with President on matters which require an official statement.
3. Is Chairperson for “The Other Side & Silent Auction”.
F. Student-Athlete Welfare/ Varsity “O” Liaison:
1. Responsible for the activities of the committee.
2. Insures all purposes of the committee are carried to the best of their ability.
3. Field comments from teams and voice relevant issues at SAAC meetings for a reasonable solution.
4. Serve as a liaison to Varsity “O” and facilitate corroborative events
G. Team Relations:
1. Responsible for the activities of the Committee.
2. Insures all purposes of the committee are carried to the best of their ability.
3. Duties will include announcements/coordination of Orange Games activities, tabulation of points for Beaver Cup.
4. Facilitates and plans functions that encourage inter-team relations.
H. Community Involvement:
1. Responsible for the activities of the committee.
2. Insures all purposes of the committee are carried out to the best of their ability.
3. Organizes and create various Community Service events .
4. Record hours involved in community service; give hours to Director of Life Skills for graphing.
I. ASOSU Representative:
1. Responsible for the transfer of information between ASOSU and the SAAC.
2. Chair Athletics Intermediary Committee A. Two voting members and one trainee from each team. 1. Members may only miss meetings for: a. Competition b. Midterm & Final Testing c. Illness 2. Must let the Advisor know if you can not attend a meeting B. At all times SAAC members must keep their committees and teams educated about relevant issues. C. Must act as leaders and liaisons within their teams. D. Adhere to deadlines when submitting and responding to all forms of correspondence from staff and other SAAC members. E. Follow all guidelines for meetings, constitution, and executive board. A. Advisors will be available to answer questions and to provide support, guidance and shall work with officers and executive committee in conducting the business of the committee. The advisor serves as a liaison to the Committee on Intercollegiate Athletics. 1. Chief Advisor 2. Member of Senior Athletic Administration Staff 3. Compliance Officer A. In General: Each member will be allowed to cast 1 ballot vote to elect the Executive Board. Candidates interested in positions will fill out which committee they are interested in the meeting in week two of Spring Term. Then the ballot will be made for the next meeting. 1. In a floor vote the two voting members may cast one ballot each 2. Designated voting members for the following year are the only people allowed to run for an elected position B. Voting will take place in the fourth week of spring term C. Each team is allowed one trainee but will not be allowed to vote. D. Amendments: Amendments will be made with 2/3-majority vote. Exective Board Presdient Vice-President Secretary Treasurer Committee Chairperson 1 Committee Chairperson 2 Committte Chairperson 3 ASOSU Representative Representative Representative Representative Student Athletes Student Athletes Student Athletes Student Athletes Student Athletes Student- Athlete Advisory CommitteeVI. Representatives:
VII. Advisors
VIII. Voting
IX. Responsibilities and Expectations
A. Due to their involvement at the local and team level, SAAC members must act as leaders and liaisons within their teams.
B. Members must remember that they represent the National Collegiate Athletic Association and are expected to conduct themselves in a professional manner both inside and outside committee meetings. The committee and staff will handle any necessary disciplinary actions.
C. Adhere to deadlines when submitting and responding to all forms of correspondence from staff and other SAAC members.
